Assistant Director of Graduate Studies

Description of Department:

SUNY Oswego has been delivering high quality graduate programs at an affordable price for over 70 years. The Division of Graduate Studies at SUNY Oswego is responsible for the administration of more than forty degree and certificate programs across the School of Education, School of Business, School of Communication, Media and the Arts and the College of Liberal Arts and Sciences. Over 1100 graduate students are enrolled each year on our main campus, online, and at our Syracuse campus. The division provides effective leadership and critical administrative structures that fosters a robust, thriving, and encouraging graduate community for all students, faculty, and staff at SUNY Oswego. Our work focuses on providing an accessible admissions process, enhancing graduate student inclusion practices, showcasing the benefits of working in a diverse environment.

The Office of Graduate Studies at the State University of New York at Oswego invites applications to fill a full time Assistant Director of Graduate Studies.

Posting Date: March 12, 2024

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Compensation: https://www.suny.edu/hr/compensation/salary/, commensurate with experience plus full New York State benefits package.

Benefit Information: The State University of New York provides an excellent benefit package. https://www.suny.edu/benefits/ for more information.

Date of Appointment: As soon as possible

Description of Responsibilities:

The Assistant Director of Graduate Studies reports directly to the Dean of Graduate Studies and provides leadership over the administrative and operational processes associated with recruitment, admissions, and enrollment for SUNY Oswego graduate programs and certificates. Key Responsibilities include the management of prospective students, recruiting events, applicant experience and communication, support for program-based student selection processes, acquisition of post-selection information and surveys, and transfer of information into the student record to support accepted student matriculations. Responsible for maintaining and maximizing the use of admissions software (Technolutions Slate) for all graduate recruitment, admissions, and enrollment processes; train program coordinators on software as needed; trouble-shoot challenges experienced by program coordinators, students, or administrative support staff and manage reporting functions during all phases of the admissions process. Manage the workflow for application fees and fee waivers and collaborate with corresponding offices/business units. Serve as a liaison between the Division of Graduate Studies and other SUNY Oswego administrative offices as they relate to enrollment management, Slate, and relevant academic operations. Compile and report on graduate admissions and academic metrics that help decision-making around recruitment and enrollment issues, including but not limited to, student demographics and the overall success of Graduate Studies recruitment efforts. Maintain the graduate admissions website and ensure accuracy and consistency with web and marketing content. Collaborate with Division of Graduate Studies staff on the graduate student experience, access to scholarships, fellowships, assistantships, and develop appropriate communication plans for long-term and short-term initiatives. Serve as an advocate for inclusive admissions practices and contribute to efforts that will enhance the recruitment and retention of underrepresented minorities engagement with graduate education. Supervise admissions secretary, set priorities and goals, provide formal and informal feedback; coach, train, and mentor. Be available to work evenings and/or weekends as required.

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's https://ww1.oswego.edu/diversity/ As such, the incumbent is expected to contribute to these efforts and possess the communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Requirements:

Required Qualifications:

• Master's degree by time of appointment

• Minimum of 1 year work experience

• Ability to maintain confidentiality of sensitive information consistent with federal and state educational laws Commitment to social justice, equity, diversity, and inclusion as it relates to issues in higher education

• Ability to work independently and as part of a team

Preferred Qualifications:

• Prior experience in college/university admissions/graduate admissions or closely related area

• Experience with admissions software systems (Technolutions Slate, preferred)

• Experience providing technical or organizational development assistance

• Experience in professional development and/or community activities that reflects commitment to equity, diversity and inclusion issues

• Project management experience with demonstrated ability to plan and prioritize work tasks

• Experience working with website and marketing material design

• Demonstrated computer literacy with proficiency in software systems that include Microsoft Office suite (Excel, Word, PowerPoint, Outlook)

• Excellent oral and written communication skills

• Demonstrated experience working positively and collaboratively with a wide range of stakeholders

• Strong problem-solving skills.

At SUNY Oswego we value the diversity found in each member of our campus community and strive to create a community where that diversity is embraced and enhanced. Recognizing the strength of diversity, our mission is to foster an environment which respects, embraces and promotes cultural competence, civil discourse and active engagement in developing an inclusive and vibrant community of scholars who act as transformational agents of change and responsible citizens of the world. For more information see SUNY Oswego's https://ww1.oswego.edu/diversity/.

As a candidate seeking consideration you are asked to submit a separate statement specifically addressing how your commitment to diversity, equity and inclusion has been evidenced in your career experience and professional activity, and/or community service (volunteer work, etc.), and/or professional development. (Please see Application Instructions)

Additional Information:

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please https://www.oswego.edu/human-resources/non-discrimination-policy to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.

For Campus Safety information, please https://www.oswego.edu/police/annual-report to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Search Chair:

Kristen Eichhorn at kristen.eichhorn@oswego.edu

Visa sponsorship is not available for this position

Application Instructions:

To Apply Submit:

• Cover letter addressing qualifications

• A separate statement describing your commitment to diversity, equity, and inclusion in your professional experience or personal life or community engagement

• Resume

• Copy of unofficial transcript for required degree showing degree awarded and date conferred

• Contact information for three professional references, including at least one reference from a current or previous manager/supervisor

electronically by clicking on the APPLY NOW button.

Official transcripts are required at time of appointment.

All required documents must be uploaded in order for your application to be reviewed and considered. Please https://oswego.interviewexchange.com/login.jsp to login to check/edit your profile or to upload additional documents.

Please click https://oswego.interviewexchange.com/iecreatemodifyticket.jsp if you need assistance applying through this website.

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Managerial jobs

Assistant Director of Graduate Studies